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Managing the time you have in your life is important, but there is one thing that will make all your plans less effective: Procrastination. This behavior has been linked to depression and it’s also been deemed a learned response, which means that individuals teach themselves (or are shown by others) to procrastinate. Whatever the reason people procrastinate, one thing is for sure: The less you procrastinate, the better you’re managing your time.

There are four themes connected to procrastination. There is the Self-Doubting Procrastinator, who fears he will fail at his task so he second-guesses himself out of taking action. There is the Discomfort Dodger, who avoids activities that cause anxiety or discomfort. There is the Guilt-Driven Person, who feels guilty about putting off important tasks but continues to procrastinate to avoid the pressing guilt. Finally, there is the Habitual Procrastinator, one who has procrastinated so many times that the action has become routine, just a part of the person.

The worst thing about procrastination and how easy it is to continue to develop this habit is that society actually accepts it and unknowingly rewards the behavior. How many times have you apologized for being late and been excused? Or asked for an extension to a deadline and actually gotten one? What about being told ‘good job’ for having put in a burst of last-minute effort to get a project done? Slow and steady progress doesn’t seem to attract as much notice, does it? One issue around procrastination is that once you’ve discovered you do it and want to change, it’s difficult to know how to start correcting the problem, but changing your ways can be done.

The first step toward breaking the procrastination spell is to make a to-do-list. The list doesn’t have to be in order, but it needs to be somewhere visible so that it can serve as a constant reminder of what needs to be done. After you have made a list, it would be great if you could prioritize that list. Anybody who’s run a home business understands the significance of this. You could rank your tasks by deadline or what is considered to be most important. You can also invest in a large calendar that can be a constant source for dates and writing notes. You need to put the calendar in a place that is common, so that it can be seen often and not hidden by a closed door and forgotten. If you have a punctuality problem when it comes to time and deadlines, you can up your deadlines by two days and set your clocks ahead by ten minutes. When you mentally think that the new time and deadline are the right ones, you will find yourself relieved that you not only made your deadline, but you did it early and now you have free time.

The bottom line is that no one enjoys procrastinating, and if you are a habitual procrastinator you could jeopardize areas of your life. Procrastinators are generally considered unreliable, unpredictable, and unstable. If you can change and start to be progressive, you will find that you will have more time to spend with your friends and loved ones.

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Numerous people need to try to overcome procrastination. It is a major A lot of people have to try to overcome their procrastination. Often it is a serious matter that can effect every part of a person’s life. Not only can it your life, but it can also effect another person’s life. Many people find they are victims of other peoples procrastination. When you learn how to Overcome Procrastination then you can start to enhance not only your life but the lives of those around you

Procrastination is a major challenge for those who work from home. Working from home has its benefits but you are continually alone and away from your peers. Also, if you work from home, you have the temptation of doing chores around the house, watching the television, playing games on your PC.

There are lots of well documented ways to help you eradicate the strain that is caused by procrastinating. Initially, you have to realize that procrastination can actually actually work for your as well as against you. You need to recognize when during the day you work to your best ability. For most people, the early part of the day is the the best for creative thought. So if this applies to you, make sure you do the majority of your creative tasks in the morning, and do more mundanework during the afternoon.

Resentment is a facet procrastination when working in your own home. This is because the work is always waiting to be done. At all times of the day,the work is in your mind. So now and then, you can resent the tasks you have to do and procrastinate more. Tohandle this, you should create mini schedules that will let you to have several breaks all through the day.

Although working at home as a telecommuter isn’t the perfect career for a procrastinator, doing the worst work during the best hours, getting many breaks, and trying to be organized can alleviate the effects and help you to begin to Overcome Procrastination

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The Pareto Principle is relevant to a range of economic and business situations and informs us that nearly 80% of the outputs are derived from only 20% of the causes. This idea is also commonly labeled as the “80/20 Rule” or the “Law of the Vital Few”.

The Law of the Vital Few is named in honor of Italian economist, Vilfredo Federico Damaso Pareto who, in 1906, discovered that 80% of the real estate in Italy was owned by only 20% of the people. Later he realized that a similar unequal relationship applied to other things as well (e.g., gardening).

Note that the 80% and 20% are not definite values; rather, it is simply the unequal allocation that is noteworthy.

1. Individual Implications:

The Pareto Principle encourages you to stay consistently focused on the 20% of the possible daily activities that really affect the results. Given the complexity of prevailing society, and especially the information glut produced by the WWW, it is very easy to become overwhelmed and start putting your attention on things that (even though they may be “screaming for attention”) are not truly important in influencing your business success or your profitability.

Reduce Your “Daily Activity List”

* Of all the items on your “To-Do List,” only 20% are really important.
* Get rid of entries that simply waste time and are trivial.

Concentrate on Your Positives, Not Your Negatives

* 20% of your effort will determine 80% of your results.
* Use technology for those tasks that can readily be automated.

Stay Attentive to the 20%

*Determining the critical 20% helps you spread your time efficiently.
* If problems do come up, and something has to fall through the cracks, make sure it isn’t one of the decisive 20%.

The “80/20 Individual” takes the Pareto Principle seriously and applies its findings to everyday life and everyday choices. S/he focuses on – and takes advantage of – individual strengths.

2. Customer/Product/Service Considerations:

Consider the term “Product” to include both tangible (i.e., physical) products as well as services and understand how the following commonly accepted statistics might impact your business.

Categorize Main Customers & Best Performing Products/Services

* 20% of customers account for 80% of profits.
* 20% of products account for 80% of revenues.

Settle Product and Service Difficulties or Withdraw Them

* 80% of customer complaints center around the same 20% of products or services.

Ignore “customers” that are really just kicking tires and don’t waste your time and resources on products and services that simply reduce your bottom line – draining time, energy, and money that could be better used elsewhere.

3. Website Considerations:

Distribution is about getting the products to the customer, and in an online world, much of that delivery happens via one or more of your websites.

Recognize Your Essential 20% Websites

* 20% of pages account for 80% of the hits.

Determine Critical Traffic Patterns

* Generally 80% of your visitors see about 20% of your website pages. (This ratio holds true for both B2B and business to consumer, but may not hold true for pure content sites.)

Check Your Web Traffic Registers

* You’ll observe that a few keywords, search engines & websites give you the lion’s share of your traffic.

The Pareto Principle can help you as you optmize your pages and optimize traffic patterns.

4. Management Implications:

Small companies, such as the bulk of online businesses, drive the nation’s economy. Your online business will benefit if you understand how Pareto’s Principle affects your profits.

Evaluate Your Sales Force (Including Affiliates)

* 20% of a sales force produces 80% of the annual results.
* The best 20% of any group is frequently at least 16 times as important as the remaining 80 percent.

Just as major corporations need to manage their employees, you’ll need to identify key performers, support them, and encourage them if you want your business to be profitable.

5. Advertising/Marketing Implications:

Use Pareto’s Principle to help you make good choices about your marketing and advertising strategies.

Identify Your Top Performing Ads and Marketing Promotions

* 20% of your promotion will create 80% of your campaign’s results.
* 20% of a marketing promotion will generate 80% of the responses, etc.

Pinpoint your winning ads, and the placements that produce the top outcomes, then test – test – test, constantly refining them to make them even better.

If you’re running a small, online business, you’ve probably already discovered that there are many things demanding your attention at any given moment. One of the greatest challenges you’ll face each and every day is deciding how to apply your limited assets.

Regular application of Pareto’s Principle will help you raise your business’ productivity and total efficiency, thus growing your profits.

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Have you ever asked yourself how some people are able to accomplish so many different activities into their schedules while others barely seem to have the time to attend classes? Are they smarter? Doubtful. More organized? Probably. Better at managing time? Likely.

Time management is essential to any person, but particularly to student establishment members and leaders. Involvement in co-curricular activities means that in addition to classes, homework, meals, jobs, and socializing, another serious amount of time is taken up with organizational obligations. This handout is designed to provide you with some suggestions on how to more effectively manage your time.

It is serious to become aware of that time management is a individual skill; only you know your peak act hours, your attention span, and your eating and sleeping needs-which must be planned for. Finding a time management strategy that best fits your needs is important. The following steps can help you determine your strategy.

The Big Five

The five steps to effective time management are:
1. Plan
2. Assess
3. Organize
4. Prioritize
5. Schedule
Plan
Research and individual experiences have shown that individuals who set personal goals have a greater chance of success. These individuals have determined, and set on paper what they would like to achieve and how the would like to buy there. Their goals are realistic, believable and achievable. People who set goals also evaluate their progress and make any necessary changes on a general basis. So, if you want to better manage your time, your first step is to set the goals you would like to achieve, either for the semester, year or throughout your college career. See our Special Goal Setting Handout.

Assess
Your next step is to assess how you are currently using your time. You cannot make productive changes unless you know what areas need to be changed. Keep up a time log for three days from the time you purchase up until the time that you go to bed. Describe your specific activities in 15 minute blocks.

The activity should be detailed and can include comments. Prioritize your activities: A-important to you; B-important to others; and C-maintenance (basic human needs). Maintenance items may become A priority items. For example, exercising may be maintenance once it becomes a habit but could be an A priority until then.

Next, analyze your time log. Answer the following questions:
1. Were there any surprises?
2. Would you judge this to be a typical week?
3. What patterns could you identify in your time wasters? Interruptions?
4. What part of the week would you consider most productive? Least productive?
5. What time of the day do you feel was most productive? Least productive?
6. What activities would you like to eliminate totally? What would be the cost of doing so? What is the cost of not eliminating them?
7. Which activities during the week do you deem most rewarding? Would you like to spend more time doing them in the future? What is your plan for doing so?
Have someone review your time log. An objective observer may be able to point out discrepancies or patterns that you did not see.

Organize
Ideally, you should make a list each morning of everything that you want or need to do for that day. Don’t plan out every minute and don’t even think about which task is most important, just write them everything down. Some people find it more helpful to list their “things to do” in 5 to 7 day groupings. In this way they can plan for longer projects and purchase a better logic of their week. Whichever method you choose, keep up in mind that everyone has good and bad days. Don’t worry if you don’t accomplish everything, just include the uncompleted tasks to your next day’s list and get them done.

Prioritize
After you have recorded these “things to do”, go over the list and rewrite in priority order which things you need to do at the top and less important/pressing tasks at the bottom. Uphold in mind due dates, commitments you have made, and whether or not these tasks involve other people. If the items are for class, it is serious to consider how much of the ending grade they are worth. How you choose to prioritize is a very individual matter. What is serious is that you are responsible with your priorities. Review your special goals-how do these priorities fit with your goals?

Schedule
The last thing to do is to take this list and begin to take steps these “things to do” into your schedule. You can’t plan every minute of your day. Recall to leave room for breaks, socializing and those unexpected things that pop up. There’s no use making a schedule that is impossible to follow.

Many college students find it helpful to uphold a schedule book for the year. At the beginning of the semester, write down your classes, assignment due dates and exams. Carry your planner with you if you write your “to do” list in it!

Try these suggestions, see what works for you best, and then be sure to integrate them into your learning lifestyle. Learning effective time management now will help you throughout your special life and professional career.

Learn to say no. You will reach a point when there is only so much that you can do instead of burning yourself out or not doing quality work. Learn to balance how much you can do with what you need to do.

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